TB – 14th September 2023 – 2pm to 4pm
1.1 Introductions and apologies - 2pm - 2.10pm - Melvyn Ingleson
A reminder to please complete the form below and return to Stacey or Karen directly to log any additional conflicts of interest.
Declaration of interest form 2022
KH
DW – received
1.2 Previous meeting minutes/audio 2.10pm - 2.20pm - Melvyn Ingleson
29th June 2023 Action Log (no recording was taken at this meeting) 17:30 to 19:30
Action Log
| Chair’s Remuneration
Staff Remuneration
3 Rs Review |
Agreed at advertised £6k
5% cost of living uplift from April 1st 23 Roles, Responsibilities, Remuneration |
Melvyn to review contract
Nick to sign on behalf of trustees Confirmed letter sent to staff
HR Committee to lead |
End August
July pay run
I Interim Presentation to Board October 23 |
| Admin | Minute Secretary to be appointed @hourly rate
12 month Meetings Plan to be agreed (Board, alternate day/eve, Finance Committee, HR Committee) |
Melvyn to advise team
Team to consult |
End July Appointment
End July Publish |
| Governance | Review Governing Doc and Mems and Arts
Review trustee attendance
Early Committees
Statutory Insurances/support services Review |
Melvyn to lead review
Melvyn to have 1 to 1 conversations
Finance, HR, open invitation Terms of Reference to be agreed All trustees to have access to all online |
Board Recommendation, September 2023
End August
End September
Annual Review, timing, tba. |
| Contracts | Kirklees Advocacy
Kirklees Healthwatch
Calderdale HW Core
Calderdale Advocacy |
Melvyn to ask Stacey & Suzie to make presentation to Board
Melvyn to review new contract with Stacey. Holding letter if required (Melvyn/Yasmeen) Update provided to trustees Update provided to trustees
|
End August or earlier if urgent
End August
End July Review
End July Review |
| Stakeholders/Influencers | Develop Mapping | Discussion on team/trustee representation as required | Ongoing |
| Board Recruitment | Subject to Governance Review | Trustees to inform Melvyn, improve diversity of representation and thought | September Decision |
| West Yorkshire ICB | Partnership Agreement
Associate Director |
Trustees advised Review of Partnership agreement in train
New Role Specification, Terms and Conditions to be shared Discussion on governance & trustee oversight of WY resources |
September 23
July 23 |
| AoB | Huddersfield A&E visit & service improvement presentation | Melvyn & Tony to attend, 30 June 23 |
1.3 Risk Management - 2.20pm to 2.30pm - Stacey Appleyard
1.4 Member organisation update - 2.50pm to 3.10pm - Suzi Henderson
Suzi Henderson will present on how she sees partnership relationship developing between Healthwatch Kirklees and Cloverleaf Advocacy
1.5 Policy review - 3.10 to 3.20pm - Clare Costello
2.1 Board review - 3:20pm to 3.35pm - Melvyn Ingleson
Mohammed Laher announced resignation as Treasurer
New treasurer to be recruited.
Join Our Team as a Trustee and Treasurer at Healthwatch Kirklees
2.2 Kirklees Healthwatch Contract sign off - 3.35pm - 3.45pm - Stacey and Melvyn
2.3 Client update - 3.45pm - 3.55pm - Stacey Appleyard
Board update regarding:
- One client of the NHS advocacy service in Calderdale
- One user of Healthwatch Kirklees service around co-production with third sector organisations