TB – Feb 2022
1.1: Introductions and apologies - 2:30pm - 2:40pm - Nick
Please complete the form below and return to Stacey or Karen directly to log any conflicts of interest.
Josh Booth
Suzi Henderson
1.2: Minutes of the previous meeting and actions arising - 2:40pm - 2:50pm - Nick
19:00 – Overview of minutes
21:00 – Matters arising
24:36 – Workplan update
28:30 – Joint health and wellbeing strategy overview and questions
50:10 – Calderdale Cares ICB presentation Rachel Bevan
01:30:16 – Complaints procedure
01:33:47 – Q2 Management accounts
01:38:25 – Communications officer maternity leave cover
01:41:02 – Restructure proposal and final sign off
1.3: Workplan Review - annual staff showcase - 2:50pm - 3:50pm - Staff team
Organisational - 3:50pm - 4:10pm
You have already had a presentation at one of the last Trustee Board meetings about Calderdale ICB.
Regarding the Calderdale Cares paperwork, the Trustee Board is asked to:
- Approve the content of the Calderdale Cares Partnership Agreement
- Recommend that the Agreement is finalised and shared with the Health and Wellbeing Board for ratification
Kirklees ICB is still drafting their documents and will be sent to you prior to the next Trustee Board meeting.
10 MINUTE BREAK 4:10pm - 4:20pm
Staffing and confidential - Nick - 4:20pm - 5:30pm
Background on working from home costs.
Up until April 2020
- £15.00 was provided to staff towards their personal mobile costs
- £15.00 was added for Covid working from home costs
From April 2020 – April 2022
- We amended our working from home costs to align with Government led £26.00 directive
- We issued each member of staff a work mobile phone for use
The Government working from home directive is ending in April 2022, Trustees now need to make a decision around working from home costings as we will not be returning to offices. To cover a proportion of heating, lighting, Wifi which will be additionally used during office hours.
Our accounts person has advised that the working from home amount (that Trustees approve today) could be added to peoples salaries, this would ensure that management accounts and budgets can be easier to allocate/view.
However we are mindful of the impact that this increase could have upon peoples personal circumstances such as entitlement to Government benefits which are income based. Karen and Stacey would suggest continuing to pay these costs via expenses so that our teams are not affected by salary changes.
We suggest a monthly amount of £30.00 per month working from home costs.
Please indicate if you agree with this.
Primary discussion around the additional funding provided by SWYFT £40,000
For your information
- £20k SWYFT Calderdale (one-off)
- £20k SWYFT Kirklees (one-off)
- £2k Medequip (one-off)
- £4k West Yorkshire Emergency department work (one-off)
Approx total – £46,000 to be added into 2022/23 income
The money has been requested from SWYFT, Medequip & ICS and will be allocated to core but is not currently represented in the budget for next year.
Following discussion with TW, more information was obtained with regard to inflationary salary increases from two other organisations (in addition to those presented in the paper) that can be considered similar to Healthwatch Kirklees/Calderdale
Average inflationary pay increase last year of all organisations researched was 1.63%. One of these organisations, a local West Yorkshire Healthwatch recommends its salary increases in line with inflation and so this year is suggesting a minimum of 4.9% inflationary increase to match this inflation.
For your information